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Meetings

Parish Council Meetings are normally held on the first Wednesday of every month (except August) at alternate village halls in Rodington and Longdon-upon-Tern.

The Parish Council occasionally holds extraordinary meetings if necessary. For example, if the council is consulted on a planning application or a highways matter and the Councillors are keen to hear the views of the community before responding.

The agenda for the next meeting of the Parish Council are listed below.

The public and press are welcome to attend all meetings.  Members of the public are invited to address the Council for 15 minutes at the start of each meeting, each member of the public has 3 minutes to present questions or information to the Council.

Here is the meeting schedule:

Schedule of Meeting for 2023-24

Meeting Date, time and location Agenda Minutes

Electors Meeting

17th May 2023, 6pm

Longdon upon Tern Village Hall

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Annual General Meeting

17th May 2023, 7:30pm

Longdon upon Tern Village Hall

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Full Council

7th June 2023, 7:30pm

Rodington Village Hall

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Full Council

5th July 2023, 7:30pm

Longdon upon Tern Village Hall

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Full Council

6th September 2023, 7:30pm

Rodington Village Hall

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Full Council

4th October 2023, 7:30pm

Longdon upon Tern Village Hall

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Full Council

1st November 2023 (Full Council), 7:30pm

Rodington Village Hall

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Finance & Audit Committee

8th November 2023, 7:30pm

Rodington Village Hall

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Finance & Audit Committee

21st November 2023, 7:30pm

Zoom Video Conferencing

view agenda

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Full Council

6th December 2023, 7:30pm

Longdon upon Tern Village Hall

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Full Council

3rd January 2024, 7:30pm

Rodington Village Hall

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View agenda

Personnel Committee

8th January 2024, 7:30pm

Rodington Village Hall

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Full Council

7th February 2024, 7:30pm

Longdon upon Tern Village Hall

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Full Council

6th March 2024, 7:30pm

Rodington Village Hall

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Full Council

10th April 2024, 7:30pm

Longdon upon Tern Village Hall

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View minutes

Schedule of Meeting for 2022-23

Meeting Date, time and location Agenda Minutes

Full Council

4th May 2022, 7:30pm

Rodington Village Hall

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View minutes

Electors Meeting

18th May 2022, 7pm

Rodington Village Hall

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Full Council

1st June 2022, 7:30pm

Longdon upon Tern Village Hall

View agenda

View minutes

Full Council 

6th July 2022, 7:30pm

Rodington Village Hall

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View minutes

Full Council

7th September 2022, 7:30pm

Longdon upon Tern Village Hall

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View minutes

Full Council

5th October 2022, 7:30pm

Rodington Village Hall

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View minutes

Full Council

2nd November 2022, 7:30pm

Longdon upon Tern Village Hall

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Full Council

7th December 2022, 7:30pm

Rodington Village Hall

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Full Council

4th January 2023, 7:30pm

Longdon upon Tern Village Hall

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Full Council

1st February 2023, 7:30pm

Rodington Village Hall

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View minutes

Full Council

1st March 2023, 7:30pm

Longdon upon Tern Village Hall

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View minutes

Full Council

5th April 2023, 7:30pm

Rodington Village Hall

View agenda

View Minutes

Schedule of Meeting for 2021-22

Meeting Date, time and location Agenda Minutes

AGM and Full Council

5th May 2021, 6pm

Zoom Video Conferencing

View agenda

View minutes of AGM and Full Council

Annual Electors Meeting

6th May 2021, 6pm

Zoom Video Conferencing

No agenda

No minutes

Full Council

2nd June 2021, 7:3pm

Rodington Village Hall

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View minutes

Full Council (CANCELLED)

7th July 2021, 7:30pm

Longdon upon Tern Village Hall

Full Council

8th July 2021, 7:30pm

Longdon upon Tern Village Hall

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View minutes

Full Council

1st September 2021, 7:30pm

Rodington Village Hall

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View minutes

Full Council

6th October 2021, 7:30pm

Longdon upon Tern Village Hall

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View minutes

Finance & Audit Committee (CANCELLED)

21st October 2021, 7:30pm

TBC

Full Council

3rd November 2021, 7:30pm

Rodington Village Hall

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View minutes

Full Council

1st December 2021, 7:30pm

Longdon upon Tern Village Hall

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View minutes

Finance & Audit Committee (CANCELLED)

16th December 2021, 6:30pm

Rodington Village Hall

Personnel Committee (CANCELLED)

20th December 2021, 7:30pm

TBC

Full Council

5th January 2022, 7:30pm

Rodington Village Hall

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View minutes

Full Council

2nd February 2022, 7:30pm

Longdon upon Tern Village Hall

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View minutes

Personnel Committee

9th February 2022, 6:30pm

Longdon upon Tern Village Hall

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View minutes

Full Council

2nd March 2022, 7:30pm

Rodington Village Hall

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View minutes

Personnel Committee

16th March 2022, 5pm

Via Zoom

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View minutes

Full Council

6th April 2022, 7:30pm

Longdon upon Tern Village Hall

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View minutes

Meetings 2020 - 2021

Date Minutes

6th May 2020 (AGM)

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27th May 2020 (Finance & Audit Committee)

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3rd June 2020

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1st July 2020

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2nd September 2020

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7th October 2020

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14th October 2020 (EGM)

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4th November 2020

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18th November 2020 (Finance & Audit Committee)

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2nd December 2020

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8th January 2021 (Finance & Audit Committee)

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13th January 2021

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27th January 2021 (Finance & Audit Committee)

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3rd February 2021

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3rd March 2021

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7th April 2021

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Meetings 2019 - 2020

Date Minutes

14th May 2019

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5th June 2019

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3rd July 2019

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4th September 2019

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2nd October 2019

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6th November 2019

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4th December 2019

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8th January 2020

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5th February 2020

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4th March 2020

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1st April 2020

Cancelled due to Coronavirus

Meetings 2018 - 2019

Date Minutes

2nd May 2018

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6th June 2018

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4th July 2019

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5th September 2018

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3rd October 2018

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7th November 2018

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5th December 2018

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2nd January 2019

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6th February 2019

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6th March 2019

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3rd April 2019

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Information about agenda's and minutes

Legal requirements of agenda's: 

Parish Councils must publish an agenda for any meetings within 3 clear days ahead of that meeting, this must not include Sundays or Bank Holidays or the date of the notice of the agenda.

The agenda must be wrote and signed by the Clerk, the Clerk shall decide what is on that agenda and may reject requests from Councillors for items to be added, provided sufficient reason is given to the Councillor. If three Councillors write to the Clerk 7 days before the meeting for an item to be on the agenda then the Clerk cannot reject that request unless there is any legal reason why.

Agenda's must be clear about what business is to be transacted, they must be followed in order and discussion on items should wait until those items arise, unless the Chairman directs an item to be considered earlier and makes clear that they are doing this and for what reasons. If an item is not on the agenda then it cannot be considered during the meeting, this is because electors and Councillors have the right to have prior knowledge of that item before the meeting so that Councillors can make informed and transparent decisions and electors have the democratic opportunity to prepare any questions.

Legal requirements of minutes: 

Minutes should be wrote in the order that they were discussed during the meeting. Minutes are legally required to be a record of the decisions made, not a verbatim of the discussion, therefore no member of the public can demand that a discussion be minuted, unless the Clerk determines that this discussion has legal implications.

It is best practice for minutes to be published as soon as possible. However, they are only required by law to be viewed from the date of the notice of the next following meeting of that committee. Some minutes shall redact information for commercial or Data Protection purposes.

When can the parish council exclude press and public?

Councils have the legal right, under the Public Bodies (Admission to Meetings) Act 1960, to exclude the press and public from a meeting if the business to be transacted is considered commercially sensitivity, as bidders or tenders or works have the right to their business information remaining confidential prior to successful appointment.

Other reasons why councils may exclude the press and public are because of potential HR matters, employees have data protection rights over their information being discussed and therefore only the "employers" i.e the Full Council Committee can be present.

And another reason may be relating to any court cases that are ongoing, as the press and public being present may implicate the legal case and the courts may look either more or less favourable to the parish council as a result which is beyond a fair trial in UK case law.

Why don't parish councils have AOB on their agenda?

It is not perceived as good practice to have Any Other Business on a council agenda. That is because councils must make informed decisions, and in order to make an informed decision the item needs to be on an agenda, giving the public the transparent and honest view of what business is to be transacted at the meeting.